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Certified Ethical Labor Practices

RBA Compliance & Ethical Workforce Solutions

Align with the Responsible Business Alliance (RBA) Code to ensure global supply chain compliance, enhance labor ethics, and foster safe, fair work environments.

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RBA Compliance & Certification

Build a Resilient Global Supply Chain with RBA Compliance

Stay aligned with the Responsible Business Alliance (RBA) Code of Conduct v8.0, effective January 2024. We assist Malaysian businesses in embedding best practices in ethical labor, sustainability, and corporate integrity.

Our services span RBA compliance readiness, VAP audit preparation, and strategic compliance advisory.

📘 Review the RBA Code of Conduct (v8.0).

Fast-Track Certification

Complete RBA Support, From Start to Certification

We provide end-to-end guidance—gap analysis, policy drafting, labour standards alignment, fair wage benchmarking, document preparation, training, and mock audits—ensuring your business is audit-ready and fully compliant with global ethical, environmental, and labour regulations.

Why It Matters

Why RBA Compliance Is Critical in 2025 and Beyond

Reputation Boost

Build consumer trust through transparent and ethical sourcing.

Global Market Access

Meet supplier standards for top international brands.

Risk Reduction

Minimize exposure to compliance, legal, and reputational risks.

Efficiency Gains

Streamline operations with structured governance systems.

Investor Trust

Demonstrate ESG maturity and governance alignment.

Stronger Supply Chain

Promote accountability and resilience across your value chain.

Code of Conduct

The 5 Pillars of RBA Responsibility

Standards designed to protect worker rights, promote fair wages and safe working conditions, and ensure ethical, sustainable operations.

A. Labour
  • Labour Policy: Clear guidelines prohibiting forced, bonded, and child labour.
  • Fair Wages: Wages shall meet or exceed the legal minimum, be paid on time, and include transparent, itemised payslips. Overtime shall be compensated at legally required premium rates.
  • Working Hours: Employees shall not be required to work more than 60 total hours per week, including overtime, and must receive at least one rest day in every 7-day period, in compliance with RBA and Malaysian labour laws.
  • Non-discrimination and equal opportunities for all employees.
  • Freedom of association and the right to collective bargaining.
B. Health & Safety
  • Safe and hazard-free workplace conditions.
  • Comprehensive training on safety protocols.
  • Emergency preparedness and regular drills.
C. Environmental
  • Valid environmental permits and compliance monitoring.
  • Active measures to reduce pollution, waste, and emissions.
  • Commitment to resource efficiency and sustainability.
D. Ethics
  • Strict zero-tolerance policy for bribery and corruption.
  • Data protection and intellectual property safeguards.
  • Responsible sourcing of raw materials and minerals.
E. Management System
  • Regular audits and continuous improvement programs.
  • Structured worker feedback and grievance mechanisms.
  • Supplier monitoring and ethical procurement checks.
VAP Audit

Your RBA Audit Roadmap

Understand each service for successful VAP certification.

1

Self-Assessment Questionnaire

Complete the mandatory SAQ to identify compliance gaps and assess readiness before audit initiation.

Gap Analysis Readiness Check Baseline Review
2

Audit Scheduling

Coordinate with RBA-approved firms to secure your audit date, prepare documents, and optimize your preparation timeline.

Firm Selection Documentation Timeline Planning
3

On-Site Audit

Auditors conduct interviews, facility inspections, and document reviews to ensure alignment with RBA standards.

Site Inspection Interviews Document Review
4

Audit Report

Receive a detailed report outlining strengths, improvement areas, and compliance gaps to guide strategic actions.

Detailed Analysis Gap Identification Action Items
5

Corrective Action Plan

Implement targeted measures to address findings within deadlines, with expert guidance for successful compliance.

Implementation Timeline Management Expert Support
6

Certification Achievement

Gain official RBA VAP certification upon successful CAP closure and validation—recognizing your responsible practices.

Official Certificate Validation Recognition

Ready to Transform Your Business?

Begin your RBA VAP certification journey and join industry leaders in responsible business practices

Talk to our team

We help businesses build ethical, sustainable, and resilient supply chains through end-to-end RBA support.

Document Checklist

RBA VAP Audit: Required Documents by Category

Below is a categorized checklist of documents commonly requested during a Validated Assessment Program (VAP) audit. Preparing these in advance ensures smoother compliance.

Management

Includes company policies, internal audits, and risk assessments.

Labor

Documentation such as employment contracts, payroll records, and grievance logs.

Health & Safety

Records of safety training, EHS policies, and emergency response plans.

Environmental

Includes environmental permits, emissions tracking, and waste management data.

Ethics

Policies on anti-bribery, whistleblower protections, and responsible mineral sourcing.

Supplier Management

Supplier assessments, audit trails, and communication logs.

Why Work With Us

End-to-End RBA Audit Support by AP Ukhwah

From audit readiness to post-compliance support, we guide your company at every stage to meet RBA VAP standards efficiently and effectively.

Gap Analysis & Readiness Evaluation

Identify gaps between your current practices and RBA standards, and assess overall compliance readiness.

  • Current state assessment
  • Compliance gap identification
  • Priority action roadmap
  • Risk evaluation & mitigation

Policy & SOP Development

Create and document policies and SOPs aligned with RBA standards and tailored to your operations.

  • Policy framework creation
  • Detailed SOP documentation
  • Training material development
  • Implementation support

Mock Audits & Onsite Preparation

Conduct trial audits and prepare teams for RBA Validated Assessment Program (VAP) reviews.

  • Pre-audit readiness checks
  • Document and process reviews
  • Simulated audit walkthroughs
  • Staff briefing & coaching

Customized Staff Training

Deliver role-specific training to boost staff awareness and contribution to RBA compliance.

  • Role-specific training modules
  • Interactive learning sessions
  • Compliance awareness programs
  • Post-training evaluations

CAP Guidance & Implementation

Assist in formulating and executing Corrective Action Plans (CAPs) in response to audit findings.

  • CAP drafting support
  • Root cause analysis
  • Action plan execution
  • Follow-up verification

Ongoing Compliance Monitoring

Establish continuous monitoring systems to ensure sustained RBA compliance.

  • Automated tracking tools
  • Routine internal audits
  • Performance dashboards
  • Reporting & feedback loops
RBA FAQ

Frequently Asked Questions about RBA Compliance in Malaysia

Explore answers to common questions about Responsible Business Alliance (RBA) Version 8.0 compliance, audit requirements, and how Malaysian businesses can align with international supply chain and ethical labor standards.

RBA compliance means following the RBA Code of Conduct, which sets standards for labor practices, health and safety, environmental responsibility, and ethical operations. It's essential for businesses working with global brands to remain competitive, avoid sanctions, and demonstrate commitment to ESG values.
RBA compliance is crucial for Malaysian companies in electronics, manufacturing, logistics, and recruitment that supply to international clients. This includes employers of foreign workers, labor outsourcing firms, and subcontractors serving export-driven sectors.
An RBA audit evaluates compliance in five key domains: Labor (e.g., no forced labor, fair wages), Health & Safety, Environmental Impact, Business Ethics, and Management Systems. It includes checks on employment practices, worker housing, contracts, grievance procedures, and sustainability measures.
To prepare, review HR policies, employment contracts, wage systems, and accommodation standards (especially under Act 446). Ensure compliance with anti-discrimination rules, ethical recruitment, and documentation. We offer gap analysis and staff training to guide your preparation.
Agensi Pekerjaan Ukhwah offers full-spectrum RBA compliance services: document audits, foreign worker welfare assessments, ethical recruitment consulting, hostel compliance (Act 446), and coordination with RBA-accredited auditors. Our support is aligned with your CSR and ESG commitments.
Did You Know?

Related Compliance Services

OSHA

Occupational Safety & Health (OSHA 1994) in Malaysia

Akta 446 Hostel Compliance

Guidance on JTKSM-approved worker housing and facility standards.

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